ST. MARY’S FOOD BANK
All Partner Forms & Documents
Click your program to access all required forms and documents.
Program Resources
Agency Services ProgramsMadeline2025-04-08T19:51:39+00:00
- Civil Rights Guidelines
- Civil Rights Training Acknowledgement – English
- Civil Rights Training Acknowledgement – Spanish
- Civil Rights Training Presentation – English
- Civil Rights Training Presentation – Spanish
- Cleaning Log
- Client Intake – Rights to Privacy Flyer – USDA
- Community Food Distribution Flyer – General – English
- Community Food Distribution Flyer – General – Spanish
- Complaint Log
- Daily Temperature Log
- Distribution Safety Standards
- Partner Menu
- Partner Organization Letter of Agreement – 23-24
- Partner Organization Monitoring Checklist
- Pest Control Log
- Procedures for Complaints and Grievances
- Proxy Letter – Template – English
- Proxy Letter – Template – Spanish
- Proxy Requirements
- Receiving a Food Delivery
- Record Keeping and Reporting Requirements
- Required Information for Services
- Restrictions on Product Use
- Right To Refuse Service – Flyer
- SMFB Program Information
BackpackMadeline2025-04-02T18:17:24+00:00
- And Justice for All
- Backpack – Corrective Action Suspension Policy
- Backpack Program Toolkit 2024-25
- Backpack – Menu 2024-25 English & Spanish
- Backpack – Agency Agreement Partnership Packet 2024-25
- Backpack – Feedback & Impacting Stories & Photo Release Waiver
- Backpack Resource – Delivery Received & Distribution Tracker
- Backpack Resource – Monthly Roster
- Backpack Resource – Criteria to Identify BP participants
- Backpack Resource – Parent Letter English & Spanish Option 1
- Backpack Resource – Parent Letter English & Spanish Option 2
- Backpack Resource – Staff Letter Template
- Backpack Resource – How to Breakdown BP Boxes YouTube Video
- Food Safety – Training PowerPoint – Child Nutrition
- Program Guide – Backpack
Child and Adult Care Food Program (CACFP)Madeline2025-04-11T19:12:41+00:00
- April Cold Menu
- April Hot Menu
- 2024-2025 F&T Menu
- And Justice for All
- Child Nutrition – Annual Training Sign-In Sheet
- Child Nutrition – Background Check Verification
- Child Nutrition – Block Claim Policy
- Child Nutrition – Borrowed Equipment Agreement
- Child Nutrition – Corrective Action Suspension Policy
- Child Nutrition – Meal Distribution Policy
- Child Nutrition – Procedures of Complaints of Discrimination
- CACFP – Daily Meal Count Form
- CACFP – Training
- CACFP – Weekly Meal Count Form
- CACFP – Freeze & Thaw Training
- CACFP – Hot Meals Training Addendum
- CACFP – Partner Agreement & Responsibilities
- Food Safety – Training PowerPoint – Child Nutrition
- Child Nutrition – Reporting a Food Safety Issue
- Program Guide – Kid’s Cafe
- Program Guide – Freeze & Thaw
Commodity Supplemental Food Program (CSFP)Madeline2025-04-08T19:55:41+00:00
- Americans with Disabilities Act Notice – English
- Americans with Disabilities Act Notice – Spanish
- And Justice for All
- Application for Benefits – English
- Application for Benefits – Spanish
- Civil Rights Complaint Grievance Form – English
- Civil Rights Complaint Grievance Form – Spanish
- CSFP-DES-Policies-and-Procedures-Manual
- CSFP – Flyer – Bilingual Form HRP-1064A
- CSFP – Monthly Inventory Report (MIR)
- CSFP – Overview of Forms & Notices
- CSFP – Policies & Procedures Manual
- How To – CSFP – Activate Clients from Waitlist on Link2Feed
- How To – CSFP – Client Intake on Link2Feed
- How To – CSFP – Complete Monthly Inventory Report (MIR)
- How To – CSFP – Run Report to Send Notice of Action
- How To – CSFP – Use Attendance List on Link2Feed
- Language Notification Flyer
- Program Guide – CSFP
- Proxy Letter – Template
- Proxy Requirements
- USDA – Compliance Review
- USDA – Income Guidelines
- USDA – Non-Discrimination Statement
- USDA – Written Notice of Beneficiary Rights – English
- USDA – Written Notice of Beneficiary Rights – Spanish
- USDA – Partner Organization Annual Agreement
- Volunteer Confidentiality – USDA – English
- Volunteer Confidentiality – USDA – Spanish
Commodity Supplemental Food Program (CSFP): Forms for NeighborsMadeline2024-09-04T19:11:37+00:00
- CSFP – My Monthly Food Package
- CSFP – Notice of Action – English
- CSFP – Notice of Action – Spanish
- CSFP – Participant Rights and Obligations – English
- CSFP – Participant Rights and Obligations – Spanish
- CSFP – Recertification Notice – English
- CSFP – Recertification Notice – Spanish
- CSFP – Waiting List Enrollment Notification – English
- CSFP – Waiting List Enrollment Notification – Spanish
Congregate Meal SitesMadeline2025-04-08T20:42:58+00:00
- Civil Rights Complaint Grievance Form – English
- Civil Rights Complaint Grievance Form – Spanish
- Congregate Meals – Policies & Procedures Manual
- How To – Complete a Mass Click in Link2Feed – Congregate Meal Sites
- Language Notification Flyer
- Food Safety – Requirements for Food Repackaging
- TEFAP – Monthly Inventory Participation Report (MIPR)
- TEFAP – Monthly Inventory Participation Report (MIPR) – USDA Instructions
- USDA – Compliance Review
- USDA – Non-Discrimination Statement
- USDA – Partner Organization Annual Agreement
- Volunteer Confidentiality – Non-USDA – English
- Volunteer Confidentiality – Non-USDA – Spanish
- Volunteer Confidentiality – USDA – English
- Volunteer Confidentiality – USDA – Spanish
Grocery RescueMadeline2024-06-18T16:50:55+00:00
- Grocery Rescue – MealConnect – Reporting
- Grocery Rescue – MealConnect – FAQs
- Grocery Rescue – Policies & Procedures Manual
- Grocery Rescue – Product Storage & Consumption Standards
- Grocery Rescue – Training Manual
- Program Guide – Grocery Rescue
- Volunteer Confidentiality – Non-USDA – English
- Volunteer Confidentiality – Non-USDA – Spanish
The Emergency Food Assistance Program (TEFAP)Madeline2025-04-08T20:43:16+00:00
- Americans with Disabilities Act Notice – English
- Americans with Disabilities Act Notice – Spanish
- And Justice for All
- Application for Benefits – English
- Application for Benefits – Spanish
- Civil Rights Complaint Grievance Form – English
- Civil Rights Complaint Grievance Form – Spanish
- How To – Complete a Mass Click in Link2Feed
- How To – TEFAP – Client Intake on Link2Feed
- How To – TEFAP – Complete MIPR after Individual Client Entry
- How To – TEFAP – Complete MIPR after Mass Click
- How To – TEFAP – Sign-In Sheet
- Language Notification Flyer
- Program Guide – TEFAP
- TEFAP-DES-Policies-and-Procedures-Manual
- TEFAP – Flyer – Bilingual Form HRP-1023A
- TEFAP – Monthly Inventory Participation Report (MIPR)
- TEFAP – Monthly Inventory Participation Report (MIPR) – USDA Instructions
- TEFAP – Policies & Procedures Manual
- TEFAP – Sign-In Sheet
- USDA – Compliance Review
- USDA – Income Guidelines
- USDA – Partner Organization Annual Agreement
- USDA – Non-Discrimination Statement
- USDA – Written Notice of Beneficiary Rights – English
- USDA – Written Notice of Beneficiary Rights – Spanish
- Volunteer Confidentiality – USDA – English
- Volunteer Confidentiality – USDA – Spanish
Training Resources
Agency Partner OnboardingMadeline2025-04-08T19:54:06+00:00
- Church Qualifier Form
- Civil Rights Training Acknowledgement – English
- Civil Rights Training Acknowledgement – Spanish
- Civil Rights Training Presentation – English
- Civil Rights Training Presentation – Spanish
- Food Safety – Certification Information
- Partner Organization Letter of Agreement – 23-24
- Partner Organization Monitoring Checklist
- USDA – Compliance Review
- USDA – Partner Organization Annual Agreement
- Volunteer Confidentiality – Non-USDA – English
- Volunteer Confidentiality – Non-USDA – Spanish
- Volunteer Confidentiality – USDA – English
- Volunteer Confidentiality – USDA – Spanish
Civil Rights TrainingMadeline2025-04-08T20:03:08+00:00
- Civil Rights Complaint Grievance Form – English
- Civil Rights Complaint Grievance Form – Spanish
- Civil Rights Guidelines
- Civil Rights Training Acknowledgement – English
- Civil Rights Training Acknowledgement – Spanish
- Civil Rights Training Presentation – English
- Civil Rights Training Presentation – Spanish
Food Safety TrainingMadeline2024-02-21T19:16:52+00:00
- Agency Product Quality Control – PAIN
- Food Safety – Certification Information
- Food Safety – Distribution Requirements
- Food Safety – Frozen Food – When to Save
- Food Safety – Managing Leftover Food and Pallets
- Food Safety – Recall Explanations & Procedures
- Food Safety – Expiration Dates Explained
- Food Safety – Requirements for Food Repackaging
- Food Safety – Storage Requirements
Link2Feed SupportMadeline2024-02-21T19:17:35+00:00
- How To – Complete a Mass Click in Link2Feed
- How To – Complete a Mass Click in Link2Feed – Congregate Meal Sites
- How To – CSFP – Activate Clients from Waitlist on Link2Feed
- How To – CSFP – Client Intake on Link2Feed
- How To – CSFP – Complete Monthly Inventory Report (MIR)
- How To – CSFP – Run Report to Send Notice of Action
- How To – CSFP – Use Attendance List on Link2Feed
- How To – TEFAP – Client Intake on Link2Feed
- How To – TEFAP – Complete MIPR after Individual Client Entry
- How To – TEFAP – Complete MIPR after Mass Click
Vivery SupportMadeline2025-03-10T16:54:06+00:00
- Vivery Overview Video
- Vivery Pantry Guidebook
- Customizable Find Food Map Flyer in Canva
- Customizable Text Alert QR Code Scan Flyer
- Schedule a Live Training with the Vivery Team
- Schedule a 1:1 Support Session with the Vivery Team
- Visit the Vivery Support Center
- Call the Vivery Support Team at 312- 373-9322
- Email the Vivery Support Team
Additional Resources
Marketing DistributionsMadeline2024-09-04T19:14:18+00:00
- AZ Food Help Flyers – PNG
- Community Food Distribution Flyer – General – English
- Community Food Distribution Flyer – General – Spanish
- Community Food Distribution Flyer – Local Resources
- Marketing with SMFB – Do’s & Don’ts
- Photo Release – English
- Photo Release – Spanish
- Photo Release – Marketing Your Agency – English
- Photo Release – Marketing Your Agency – Spanish
- Marketing Workshop Workbook from Mountain Mojo Group
Change in DistributionsMadeline2024-02-21T19:24:42+00:00
- Community Food Distribution Flyer – Closing of Location – Template
- Community Food Distribution Flyer – CSFP – Site Transfer – Template
- Community Food Distribution Flyer – CSFP – Site Transfer – Remaining Open – Template
- Community Food Distribution Flyer – Date Change – Template
- Community Food Distribution Flyer – Location Change – Template
- Community Food Distribution Flyer – Time Change – Template
Neighbor ResourcesMadeline2024-12-20T17:31:15+00:00
- AZ Food Help Flyer – PNG
- Client Intake FAQ’s
- Client Intake – Rights to Privacy Flyer – USDA
- NAU Free Counseling Services at All Campuses – Current
- Proxy Letter – Template – English
- Proxy Letter – Template – Spanish
- Proxy Requirements
- Senior Farmers Market Nutrition Program – English
- Senior Farmers Market Nutrition Program – Spanish
- Summer Food Service Program Fact Sheet – Bilingual
- SUN Bucks Flyer – English
- SUN Bucks Flyer – Spanish
- The Hive in Aeroterra Free Technology Support Flyer – Bilingual
- WIC Farmers Market Nutrition Program – English
- WIC Farmers Market Nutrition Program – Spanish
Volunteer ResourcesMadeline2025-04-07T19:51:03+00:00
- Photo Release – English
- Photo Release – Spanish
- Photo Release – Marketing Your Agency – English
- Photo Release – Marketing Your Agency – Spanish
- Volunteer Confidentiality – Non-USDA – English
- Volunteer Confidentiality – Non-USDA – Spanish
- Volunteer Confidentiality – USDA – English
- Volunteer Confidentiality – USDA – Spanish
- Volunteer Recruitment – Best Practices
- Volunteer Sign-In Sheet
